In many organisations the administration, chasing and collation of information from the annual / biannual performance appraisal is not necessarily the most enjoyable task HR / L&D professionals are asked to carry out. Many appraisals are not completed on time and those that do come back do not always articulate good performance and development objectives that will help individuals and the business progress.

Based on the above, it has got to be worth asking the question, “what would happen if we just stopped doing them?”

Over recent years many organisations have done just that. Instead of looking for a replacement, businesses are looking for their managers and leaders to take more responsibility for the performance and development of their teams by employing a more fluid and regular approach.

‘Quality Conversations’ is one businesses shift in thinking. Encouraging managers to be proactive in engaging with their teams across a whole range of daily operational tasks. They are encouraging managers to get close to their people by….

• Providing clear direction
• Putting in place effective communication channels
• Setting measurable objectives
• Giving constructive feedback on poor / good performance
• Offering support & additional guidance when required
• Identifying development & progression opportunities

And, the good thing about this approach is its responsive nature. They want managers to act in a timely fashion and determined by the needs of the individual / team not wait until the six or twelve month process takes please.

Future Proof can support your managers go through a change in approach or we can work within your current performance review process to ensure that they understand the importance of a proactive and people centre approach to managing performance and progression. The formal part of the review then simply becomes and overview / summary of what we know is happening already.

Over the last twenty years whenever I’ve been asked if we deliver anything on performance management the conversation very quickly turns to helping managers deal with difficult people / situations. This is a subject that we can certainly help with, however on many occasions when we start to dig a little deeper the scenarios presented to us have developed due to managers shying away from taking action a lot sooner.

At Future Proof we believe in taking a proactive approach to managing performance and the ideal would be to start performance management the day an employee joins the business. The ability of a manager to set clear and measurable objectives even on your first day will provide direction and guidelines regarding the quality of work required.

The information gathered from an effective method of monitoring performance can then be used for identifying and giving feedback on both good and poor performance. A constructive and objective approach to giving feedback on poor performance allows a manager (in a timely fashion) to work with an employee to implement supportive actions that are focused on improving levels of performance. On-going monitoring is important to observe the progress being made and if any further action need to be taken.

Just as important as offering feedback on poor performance, we must also recognise and reward (if appropriate) those who do a good job. Even if they have successfully completed the job they are paid to do, why shouldn’t we say ‘well done’ or ‘thank you’? Employee engagement is a key trend across UK businesses and making employees feel valued and having a sense of belonging can only increase levels of employee engagement.